SUPPLY CHAIN COORDINATOR –JUBA, SOUTH SUDAN

Position: Supply Chain Coordinator
Duty station: Juba, South Sudan.
Period: 12 months Contract with possibility of Extension
Supply Chain Coordinator is key to the success and delivery of quality programs. Saba Star defines Supply Chain as those systems and support functions as necessary to implement programs effectively, inclusive of procurement, logistics, inventory management, property, and asset management as well as vehicle and fleet management. The Supply Chain Coordinator is accountable for the design, planning, execution, and monitoring of supply chain activities and delivery of an effective supply chain function within the South Sudan program in compliance with Saba Star, donor regulations, and in line with program objectives.
Key Responsibilities
1. Supply Chain Planning
 The Supply Chain Coordinator is responsible for supply chain activities planning, developing supply chain plans to support program implementation and close coordination with internal and external stakeholders. Supply chain planning includes procurement plans, warehousing plans, transport plans, staffing plans, distribution plans, and training plans.
 Ensure procurement plans are developed for all active grants in collaboration with program Coordinators/Managers.
 Ensure that program teams develop distribution plans for supplies and assets to eliminate inventory remaining in the warehouses after grants closure.
 Coordinate with supply chain field staff to ensure sufficient warehouse space before sending program supplies to the field sites.
 Ensure supply chain staff training and capacity building plans are developed as the PMEs and incorporated into the budgets.
 Ensure that the supply chain department is well-staffed and that the roles and responsibilities of each have clear job descriptions.
 Develop a high-level view of our current supply chain strengths, challenges, and opportunities
 Create new reporting and tracking processes to ensure leadership has accurate and useful information
 Liaise with vendors and transportation partners to determine ideal scheduling and timelines
 Develop contingency plans to account for temporary materials or transportation disruptions
2. Procurement Management
 The Supply Chain Coordinator owns, manages, and drives SabaStar in-country procurement strategies, policies, and procedures. He/she ensures all country program procurement needs are met on time, following Companies and Humanitarian Global Supply Chain (GSC) standards.
 Ensure compliance with SabaStar and donor policies in procuring program supplies and assets.
 Ensure review and execution of procurement contracts in a timely fashion.
 Ensure Implementation of GSC SOPs in all South Sudan program offices.
 Ensure supply chain monthly and quarterly reports are accurate and submitted on time.
 If deemed necessary, organize procurement training sessions for procurement/tender committees in the field offices and non-supply chain staff.
 Review procurement documents before payments.
 Ensure all suppliers/service provider’s Information, history, and performance are filed and kept confidentially in all offices.
 Ensure supply chain officers conduct Market Surveys and analyses quarterly and share them with the program team and field Coordinators/ Managers.
 Identify fraud and corruption red flags and address them promptly.
 Establish a reasonable and appropriate lead time for all procurement of program supplies and delivery of goods to the program sites.
 Work with Field Offices Supply Chain staff and Field Coordinator / Managers to ensure effectiveness, countrywide uniformity of supply chain structure, and implementation of SabaStar’s standard operating policies and procedures.
3. Inventory Management
 The Supply Chain Coordinator is responsible for managing and controlling all inventory and warehouse operations in the country program and ensuring excellent records keeping, implementation of inventory standard operating procedures, and control as provided by GSC.
 Ensure implementation of SabaStar inventory policies in all Saba Star South Sudan offices.
 Produce grants ending and year-ending inventory reports on time.
 Visit field offices at least once per year and check warehouse/store records and safety as per Saba Star standard Supply Chain Assessment Tool (SCAT).
 Conduct spot checks and surprise inventory counts as per Saba Star SOPs.
4. Assets Management
 The Supply Chain Coordinator is responsible for procuring, maintaining, safekeeping, and recording all SabaStar country program assets and equipment. He/she is responsible for all aspects of the administrative, financial, capital, and operations of asset management following SabaStar and donors’ rules and regulations.
 Ensure Saba Star Asset policies are implemented in all Saba Star South Sudan offices.
 Ensure assets are maintained timely and are safe to use, all maintenance is documented.
 Ensure assets are tracked properly at the delivery, and the asset tracking sheet is continuously updated as assets are issued to staff or deployed to facilities.
 Plan for asset replacement as their service life comes to an end, ensuring sufficient funds are budgeted for replacement.
 Manage asset disposal process, including ensuring donor approvals are in place before the disposal.
 Ensure spot-checks are done systematically, documented, and reported for all Sabastar assets, inventory, and equipment at least once a year.
5. Vehicles Management
• Ensures that inventories are secure, properly identified, and readily accessible to authorized personnel
• Maintains control over various types of inventories (e.g., raw materials, subassemblies, finished goods)
• Conducts physical inventory counts and reconciles results with inventory records
• Ensures that quantities of incoming and outgoing shipments are correct
• Conducts analyses of inventory levels and coordinates with production and sales requirements
• Coordinates inbound and outbound logistical operations, including inventory management, warehousing, and transportation to ensure a sufficient supply of goods and products
6. Compliance and Ethics
The supply Chain Coordinator is responsible for identifying and analyzing compliance risk in supply chain processes, implementing strong procurement controls, identifying procurement red flags, implementing internal and external audit corrective action plans, and ensuring all supply chain activities are conducted in an ethical manner.
7. Learning and Development
The Supply Chain Coordinator is responsible and accountable for overseeing all supply chain learning and development initiatives in the country and assessing training needs, developing training plans for supply chain staff and other target audiences (programs, finance etc.) as necessary.
Qualifications and Requirements

o Advanced Degree, minimum 8 years of progressive Supply Chain professional experience or equivalent education and experience.
o Demonstrated success as a Supply Chain leader across all disciplines including planning, procurement, and logistics.
o Broad knowledge and experience in Supply Chain strategies, market analysis techniques, procurement and contracting, vehicle and fleet management, inventory, property, and asset management.
o Strong collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across countries, cultures, and organizational units.
o Able to work effectively in a highly matrixed structure.
o Strong financial management and budgeting skills.
o Excellent training and coaching ability.
o Fluency in English required; spoken proficiency in Arabic is a plus.
o Ability to travel to remote field offices.
o Resilient, organized, hard-working, with positive attitude.
Working environment:
Housing
Lodging in a shared Saba Star guesthouse.
All Saba Star sites have electricity and internet all day through.
Food is available or covered by Saba Star.
Work permit and insurance covered.

Application.
Kindly share your detailed CVs, and Cover letter to Info@aasosa.com.

Job Description…